Passport is a very important document issued by the government of that particular country which certifies the holder’s identity and their citizenship. It entitles the passport holder to travel to and from foreign countries.
In order to apply for a passport in India, one has to submit several documents, given below is a list of articles that need to be submitted in order to avail a passport.
Documents Required for Fresh Passport Application
General Category- Given below is a list of documents that needs to be submitted in order to apply for a General Passport under different categories
- Address proof- One of the following documents can be submitted as address proof for Passport.
- Election ID card with present address
- Aadhaar card
- Phone bill with current address
- Gas connection
- Bank passport
- Rental agreement if staying in a rented house
- Income Tax Assessment order
- Water bill with current address
- Electricity bill with current address
- Certificate from employer on letterhead with a seal and signature
- Passport of the spouse
- Parents’ passport
- Age proof- One can submit any of the following documents as age proof for passport:
- Birth certificate issued by the municipal authority or any other office authorized to issue the birth certificate.
- School leaving certificate/ Secondary school leaving certificate.
- Certificate sworn before a magistrate.
Documents Needed for Tatkal Passport
Listed below are the documents required to apply for a Tatkal passport.
- Address proof- One of the following documents can be submitted as address proof for Passport.
- Election ID card with present address
- Aadhaar card
- Phone bill with current address
- Gas connection
- Bank passport
- Rental agreement if staying in a rented house
- Income Tax Assessment order
- Water bill with current address
- Electricity bill with current address
- Certificate from employer on letterhead with a seal and signature
- Passport of the spouse
- Parents’ passport
- Age proof- One can submit any of the following documents as age proof for passport:
- Birth certificate issued by the municipal authority or any other office authorised to issue the birth certificate.
- School leaving certificate/ Secondary school leaving certificate.
- Certificate sworn before a magistrate.
List Of Documents Required For Passport For Minors
Is parents wish to procure passport for minors, the following are the documents that will have to be furnished by them -
Unless specified, it will be assumed that both parents have given their consent for the same.
- Current address proof in the name of the parent(s) will have to be provided.
- Original and self-attested copies of the parents’ passport will have to be provided to the Passport Seva Kendra in case both parents possess the passport.
- Documents of minors will have to be attested by parents.
- Until the minor is 18 years old, he/she will be eligible for Non-ECR passport wherein Emigration check is not required.
- Original documents along with a set of self-attested photocopies of the originals will have to be furnished at the Passport Seva Kendra for processing.
- A Declaration confirming the details mentioned in the application about the minor applicant as per: Annexure ‘D’.
Date Of Birth Documents Required For Passport
The Ministry of External Affairs (MEA) recently announced new rules for passports that in order to simplify the passport processes. With a vision to introduce a streamlined process that is transparent and easy, MEA has taken various interesting steps pertaining to the 'date of birth' section of the passport.
After five years from the date of passport issuance, changes to the date of birth (DOB) was not allowed. Prior to the announcement, any applicant born on or after 26/01/1989 was bound to submit the Birth Certificate as the proof of DOB. The new rules will allow individuals to submit digitally signed birth certificate as valid proof of DOB. Under the new rules, any of the following document that shows the DOB is accepted as a proof for passport applications:
- A certificate issued for leaving school, matriculation or transfer issued by a recognized educational institution/establishment
- Permanent Account Number (PAN) issued by Income Tax Department
- Aadhaar Card/E Aadhar issued by Unique Identification Authority of India
- Driving license issued by the state government's Transport Department
- Voter ID card or Election Photo Identity Card (EPIC) issued by the Election Commission of India
- Service record or Pay Pension Order with DOB (applicable for government employees)
- Policy Bond issued by the Public Life Insurance firms
- A birth certificate issued by designated authority under the Registration of Birth & Deaths Act, 1969
The government has implemented various other changes to the passport application process that are effective and easier compared to the old methods. With the introduction of mPassport Seva - a mobile application for accessing passport related information, mPassport Police App - helping police officers carry out simple verification process, student connect - allowing students to easily apply for a passport, and more programs, MEA is processing more passport applications each day.
Documents Required For Diplomatic Passport
The following is a list of documents that will have to be provided in order to procure an Official or Diplomatic Passport. One copy of the documents mentioned below will have to submit.
- Official identity card of the applicant or that of the Head of Office
- A certificate that has been issued by the Head of Office
- An Official Request Letter from the Forwarding Officer
- PMO or Political Clearance Certificate, if needed
- For existing passport -
- Official or Diplomatic Passport (in reissue applications) - Original Diplomatic or Official Passport for cancellation. In case this has been kept in the custody of the Ministry of External Affairs, the original Safe Custody or Surrender Certificate will have to be provided. In case this has been cancelled by the Ministry of External Affairs, the Original Cancellation Certificate will have to be provided.
- Ordinary Passport - Certificate of Safe Custody
- In case an official is retiring is less than 6 months from the application date, he/she will have to provide an undertaking from his/her office that the Diplomatic or Official Passport will be given to the office as soon as he/she returns.
Applicants must note that the documents must be placed in the order given below -
- Printed copy of online filled application form
- Political or PMO clearance
- Copy of identity card
- Certificate from the Head of Office
- Request from a Forwarding Officer
- Other necessary documents
Document Required for Reissue of Passport in India
A passport has to re-issue when one needs a completely new passport. The applicant will receive a new booklet along with a new passport number. Passports are re-issued in cases such as a passport that’s about to expire or has expired, lost passport, stolen passport, exhaustion of pages, damaged or soiled passports, change in personal details.
Listed below are the documents required to apply for the re-issue of the passport in different cases.
Validity due to expiration or expired
- Original old passport.
- Self-attested copy of the first and last two pages of the passport.
- Self-attested copy of ECR or Non-ECR page.
- Self-attested copy of validity extension page (in case of short validity passport)
Exhaustion of pages
- Original old passport.
- Self-attested copy of the first and last two pages of the passport.
- Self-attested copy of ECR or Non-ECR page.
- Self-attested copy of validity extension page (in case of short validity passport)
List Of Documents Required For Passport Renewal For Minors
The following documents are required for renewing passport of minors:
- Old Passport (original). Along with it self-attested copies of the following
- First and last 2 pages.
- Non-ECR and ECR page.
- Page of Observation (if any).
- Authority and validity extension page (if any).
- A Declaration confirming the details mentioned in the application about the minor applicant as per: Annexure ‘D’.
- Original and self-attested copies of the passport of parents.
Note – Parents can attest the documents of minor applicants.
Documents Required Lost Passport Application
- An affidavit that gives information about where and how the passport was stolen.
- Original police report.
- Self-attested copy of ECR or Non-ECR page.
- Self-attested copy of validity extension page (in case of short validity passport)
- Address proof- One of the following documents can be submitted as address proof for Passport.
- Election ID card with present address
- Aadhaar card
- Phone bill with current address
- Gas connection
- Bank passport
- Rental agreement if staying in a rented house
- Income Tax Assessment order
- Water bill with current address
- Electricity bill with current address
- Certificate from employer on letterhead with a seal and signature
- Passport of the spouse
- Parents’ passport
- Age proof- One can submit any of the following documents as age proof for passport:
- Birth certificate issued by the municipal authority or any other office authorised to issue the birth certificate.
- School leaving certificate/ Secondary school leaving certificate.
- Certificate sworn before a magistrate.
Documents Required for Damaged Passport Application
- Original old passport.
- Self attested copy of the first and last two pages of the passport.
- Self attested copy of ECR or Non-ECR page.
- Self attested copy of validity extension page (in case of short validity passport).
- An affidavit that gives information about how the passport got damaged.
- Age proof
- Birth certificate issued by the municipal authority or any other office authorized to issue the birth certificate.
- School leaving certificate/ Secondary school leaving certificate.
- Certificate sworn before a magistrate.
Change in Existing Details
- Original old passport.
- Self attested copy of the first and last two pages of the passport.
- Self attested copy of ECR or Non-ECR page.
- Self attested copy of validity extension page (in case of short validity passport)
- Any one of the following documents:
- Attested copy of marriage certificate issued by the Registrar of Marriages.
- A joint affidavit from wife and husband along with a photograph together.
- Affidavit as per Annexure K.
- Self attested photocopy of the spouse's Passport.
Documents Required for Renewal Passport Application
A passport is renewed when the validity of the passport needs to be extended. In case of renewal, the passport number will remain the same, only the validity will be changed. Listed below are the documents required in order to apply for a renewal of passport :
- Original old Passport.
- Self attested copy of the first two and last two pages.
- Self attested copy of the ECR/Non-ECR page.
- Self attested copy of the page of observation, if any, made by Passport Issuing Authority.
- Self attested copy of the validity extension page, if any, in respect of short validity passport.
- Proof of documents which eliminate the cause of issuance of Short Validity Passport (SVP)
Key Points to Remember
- Minor applicants can present address proof document in the name of parents.
- If the applicant is submitting only ration card/ election ID card/ Aadhaar Card as address proof, it must be supported with another address proof.
- If the applicant is born after 26/01/1989 Birth Certificate is mandatory.
- Annexure H must be submitted if the applicant is a minor.
- Annexure B&M must be submitted if the applicant is a government employee.
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